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Track, verify and pay VA work in
minutes — not hours.
A clean SaaS dashboard for managers to assign tasks, track submissions, and validate work — all in one place. Start free, scale as you grow.
Instantly spot what needs approval
Track payouts without spreadsheets
Know exactly who's working
John D.
Pro Plan
Manager Dashboard
LiveWed, Jan 15, 2025
"One glance. Full operational clarity."
Submission Review
PendingValidate work without chasing messages
Proof with context
Every submission includes screenshots, links, and timestamps — no more digging through Telegram or Slack.
One-click validation
Approve, reject, or partially approve in a single click. Pay only for verified, quality work.
Duplicate detection
Automatic duplicate scanning catches repeat submissions before they cost you money. Flagged entries are highlighted instantly.
Know exactly what you owe
Live payout tracking
Real-time summaries show approved, pending, and paid amounts at a glance. No spreadsheets needed.
Per-VA breakdown
See exactly what each VA has earned — approved vs. pending — so you never overpay or underpay.
Automatic calculations
Set rate-per-task pricing and VAFlow calculates totals automatically as work is approved. Every dollar is accounted for.
Payout Summary
Jan 2025From task to payout in four steps
A simple, repeatable workflow that replaces spreadsheets, chat threads, and guesswork.
Create task
Define task, set rate, assign VA
Submit proof
VA uploads screenshots & links
Approve
Review and approve in one click
Track payout
Totals calculated automatically
Built for real operators.
Managers who moved from chaos to clarity.
“I was juggling Telegram, WhatsApp, Excel, and sometimes Monday or Notion just to keep things running. It created constant stress. With VAFlow, everything is finally in one place. Each VA has their own portal. No more chasing messages. Just structure.”
Aarron
Agency Owner
“Before VAFlow, checking my VAs' work was painful. I tracked everything in Excel. Now I instantly verify proof inside VAFlow and immediately spot duplicates.”
James
Growth Manager
“Between Notion, Excel, and countless Telegram groups, everything was scattered. Now everything is centralized.”
Dorian
Operations Lead
“Managing multiple VAs used to stress me out. I was afraid of paying the wrong amounts. Now I can clearly see exactly what I owe each VA.”
Gary
Founder & CEO
Simple pricing, powerful features
All plans include the same features. Only VA limits differ. Start free and upgrade when you need more.
Free
Perfect for getting started
Pro
For growing teams
Agency
For large organizations
Need more than 30 VAs? Contact us for custom pricing
Who is VAFlow built for?
If you manage remote workers and need accountability — you're in the right place.
Outreach agencies
Running DM campaigns across dozens of accounts with a team of VAs — and no way to verify who actually did the work.
Full proof-of-work visibility across every VA, every account, every message sent.
OFM managers
Managing OnlyFans chatters and content VAs where output is hard to measure and trust breaks down fast.
Task-level accountability with screenshot proof and automatic payout calculations.
Growth operators
Coordinating freelancers across multiple growth channels — SEO, social, cold email — with scattered spreadsheets.
One dashboard for all VA work. Assign, verify, and pay from a single source of truth.
Founders scaling remote teams
Hiring your first 2–30 VAs and realizing Slack threads and Google Sheets don't scale past 3 people.
A purpose-built system that grows with your team — from 2 VAs to 30 without chaos.
Frequently Asked Questions
Stop managing VAs in spreadsheets.
Bring structure, clarity and control to your operations.